Pre Application

SUBMISSION OF PLATS

Pre-Application: Prior to the filing of the preliminary plat, the subdivider shall contact the Zoning Administrator to determine:

Procedure for filing plats.
Availability of City sewer and water.
Comprehensive Plan requirements for improvements such as major streets, land use, parks, schools and public open spaces.
Zoning requirements for the property in question and adjacent properties.
Special setback requirements for arterial, collector and local streets.

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Preliminary Plats: After reaching the preliminary conclusions regarding the requirements for the proposed subdivision, the subdivider may submit a preliminary plat together with any supplementary information necessary to the Zoning Administrator.

Submission of a Preliminary Plat:

Filing Fee: A filing fee of $50.00 plus $2.00 for each lot shall accompany the filing of each preliminary plat, but the maximum filing fee shall not exceed $150.00. The preliminary plat shall not be accepted for filing until the filing fee therefore has been paid by the subdivider.
Number of Copies: This subdivider shall submit such copies of the preliminary plat and of a vicinity map (if not on the preliminary plat) as required by the planning commission showing the location of the proposed subdivision. These plats shall be filed with the Zoning Administrator at least fourteen (14) days prior to a regular meeting of the planning commission at which the preliminary plat is to be considered.
The subdivider shall submit, with the preliminary plat, a complete list of the names and mailing addresses of all owners of record of all unplatted land within two hundred (200) feet of property being proposed for subdividing or resubdividing.
The subdivider shall submit a certificate proving ownership of the entire tract to be platted, along with a copy of the platting binder used by the surveyor in preparation of the preliminary plat.
The subdivider shall submit proof that the proposed plat has been reviewed by all affected utility companies or agencies along with any comments from these companies or agencies.
A preliminary grading and drainage plan, including location and size of all storm sewers, existing and proposed land elevations and contours, and necessary widths of all open drainageways shall be submitted to the City Engineer. These plans are not intended to be detailed suitable for construction.
Preliminary plats shall contain:

a. The proposed name of the subdivision. (The name shall not duplicate or too closely resemble the name or names of an existing subdivision.)

a. The location of the boundary lines of the subdivision and reference to the section or quarter section lines.

b. The names and addresses of the developer, owner, and the engineer or land surveyor who prepared the plat.

c. Scale of the plat, 1"-100' or larger.

d. Date of preparation and north point.

e. Existing conditions:

o Location, width and name of platted streets or other public ways, railroads and utility rights-of-way, parks and other public open spaces and permanent buildings within or adjacent to the proposed subdivision.

o All existing sewers, water mains, gas mains, culverts, or other underground installations, within or adjacent to the proposed subdivision, with pipe size and manholes, grades and location.

o Names of adjacent subdivisions together with arrangement of streets and lots, and owners of adjacent parcels of unsubdivided land.

o Topography (unless specifically waived) with contour intervals of not more than two feet, referred to U.S.G.S. datum; where the ground is too flat for contours, spot elevations shall be provided.

o Location of water courses, bridges, wooded areas, lakes, ravines and such other features as may be pertinent to the subdivision.

o Current zoning classification.

a. The general arrangements of lots and their approximate size.

b. Location and width of proposed streets, alleys, and pedestrian ways and easements to accommodate drainage.

c. The general plan of sewage disposal, water supply and drainage.

d. Location and size of proposed parks, playgrounds, churches, school sites or other special uses of land to be considered for reservation or dedication for public use.

e. General layout of adjacent property within two hundred (200) feet to show how streets and other public facilities in the proposed subdivision relate to the adjacent property.

f. Approximate gradient of streets.

Preliminary Plat Action: Within a reasonable period of time after the submission of a preliminary plat, the planning commission shall approve, conditionally approve, or disapprove of the preliminary plat. Action by the planning commission shall be conveyed to the subdivider in writing within ten (10) days after the meeting at which time the plat was considered. In case the plat is disapproved by the planning commission, the subdivider shall be notified of the reason for such action and what requirements shall be necessary to meet the approval of the planning commission. The approval of the preliminary plat does not constitute an acceptance of the subdivision, but is deemed to be an authorization to proceed with the preparation of the final plat.
Effective Date: The approval of the preliminary plat shall be effective for two (2) years, except that prior to this application date the planning commission may, at the request of the property owner, grant an extension to the validity of the preliminary plat for up to a six-month period.

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Final Plat:

Submission:

After approval of the preliminary plat, the subdivider may submit a final plat.
The original (on mylar, tracing cloth or similar material) and the number of prints required by the planning commission shall be submitted to the City at least fourteen (14) days prior to the planning commission public meeting at which the plat will be considered.
The names and signatures of the owner or owners of the property, duly acknowledged and notarized, shall appear on the original copies submitted.
The final plat, prepared for recording purposes, shall be drawn at a scale of at least 1"=100'. The size of the sheet on which such final plat is prepared shall be 36 inches by 22 inches. Where the proposed plat is of unusual size, the final plat shall be submitted on two or more sheets of the same dimensions. If two or more sheets are required, an index map of the same dimensions shall be filed showing the entire development at a smaller scale. The dimensions indicated are standard for all final plats and must be complied with. Title, description and other written data shall be located either right or left.
The final plat shall be reviewed for accuracy by the City Engineer prior to submission to the governing body of jurisdiction.

Information: The final plat shall show and contain the following information:

Name of subdivision (not to duplicate or too closely resemble the name of any existing subdivision).
Location of section, township, range, county and state, including the descriptive boundaries of the subdivision based on an accurate traverse, giving angular and linear dimensions which must be mathematically correct. The allowable error of closing on any portion of the plat shall be one foot in five thousand (5,000).
The location of existing monuments or bench marks shall be shown and described on the final plat. Location of such monument shall be shown in reference to existing official monuments or the nearest established street lines, including the true angles and distances to such reference points or monuments.
The location of lots; alley, street and highway rights-of-way; parks and other features; with accurate dimensions in feet and decimals of feet with the length of radii and of arcs along with the intersection angle (delta) on all curves, and all other information necessary to reproduce the plat on the ground. Dimensions shall be shown from all angle points of curve on lot lines.
Lots shall be numbered clearly. Blocks shall be numbered or lettered clearly in the center of the block.
The exact locations, widths and names of all streets and alleys to be dedicated.
Boundary lines and description of the boundary lines of any area other than streets and alleys which are to be dedicated or reserved for public use.
Building setback lines on the front and side streets with dimensions.
Name, signature and seal of the registered land surveyor preparing the plat.
Scale of the plat (scale to be shown graphically and in feet per plat scale inch), date of preparation and north point, including basis for north.
Statement dedicating all easements, streets, alleys, and all other public areas not previously dedicated.
The following certificates, which may be combined where appropriate:

a. A certificate signed and acknowledged by all parties having any record, title, or interest in the land subdivided, and consented to the preparation and recording of said subdivision map.

b. A certificate signed and acknowledged as above, dedicating or reserving all parcels of land shown on the final plat and intended for any public or private use including easements, and those parcels which are intended for the exclusive use of the lot owners of the subdivision, their licensees, visitors, tenants, and servants.

c. The acknowledgement of a notary in the following form:

State of , County of , SS.

Be it remembered that on this day of ____, 20 , before me, a notary public in and for said County and State, came

to me personally known to be the same person who executed the foregoing instrument of writing and duly acknowledged the execution of same. In testimony whereof, I have hereunto set may hand and affixed my notarial seal the day and year above written.

(SEAL)

Notary Public

My Commission Expires:

a. The certificate of the planning commission in the following form:

This plat of addition has been submitted to and approved by the El Dorado planning commission this day of , 20__ .

Chair

Secretary

b. The acceptance of easements and rights-of-way by the City Commission (or by the Board of County Commissioners if in the unincorporated area) in the following form:

These easements and rights-of-way accepted by the City Commission of El Dorado, Kansas, this day of , 20__.

(SEAL)

Mayor

ATTEST:

City Clerk

c. A blank space for noting entry on the transfer record in the following form:

Entered on transfer record this day of , 20__.

________________________ _________________________

Deputy County Register of Deeds

Supplemental Information to be Submitted with Final Plat: The following additional data shall be submitted with the final plat:

A title report by an abstract or a title insurance company, or an attorney's opinion of title, showing the name of the owner of the land and all other persons who have an interest in, or an encumbrance on, the plat. The consent of all such persons shall be shown on the plat.
A certificate showing that all taxes and special assessments due and payable have been paid in full; or if such taxes have been protested as provided by law, monies or other sufficient escrows guaranteeing such payment of taxes in the event the protest is not upheld, may be placed on the deposit with such officials or governing bodies to meet this requirement.
A copy of any deed restrictions applicable to the subdivision.

Final Plat Action: Within 60 days after the submission of a final plat, the planning commission shall approve, conditionally approve, or disapprove the final plat. After approval by the planning commission, the governing body of jurisdiction shall either accept or reject the dedication of land for public purposes within 30 days after the first meeting of the governing body after the plat was submitted to the City Clerk. The action of the planning commission and the governing body of jurisdiction shall be conveyed to the subdivider in writing within ten (10) days of the meeting of the governing body at which the plat was considered. If the final plat is disapproved, the subdivider shall be notified of the reasons for such disapproval.

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